Project Implementation ServicesSee all recent Jobs

Work Location: On-site, Braine L’Alleud, Belgium

Security Clearance: NATO Security Clearance required

Scope of Work

The SoW covers the following activities and tasks:

• Tracking, monitoring, and reporting on project progress for various stakeholder reporting.
• Organizing, preparing, coordinating, and managing project meetings.
• Leading the administrative coordination of physical meetings with stakeholders, preparing agendas, documentation folders, and the overall organization including social events.
• Providing support in the execution of activities and monitoring the execution of project work plans, ensuring that project activities are properly and realistically scheduled, monitored, and reported.
• Acting as the documentation custodian for the project; assisting in writing reports, official letters, and other project-related documentation.
• Reporting to the project management team at requested intervals.
• Creating, maintaining, and improving the project SharePoint libraries, internal and external portals, and project wiki pages.
• Managing the permission levels for project team members to access the project portals and providing support to project team members in utilizing the SharePoint (SP) portal.
• Maintaining the documentation.
• Documenting action items in meetings and following up with the relevant members of the project team.

General Requirements

• The Contractor’s personnel shall be knowledgeable and experienced in the nature of the tasks and activities of the Service.
• The Contractor’s personnel shall possess valid Personal Security Clearances for the duration of the Contract performance.
• The Contractor’s personnel shall be courteous and professional in dealing with NATO and Purchaser’s staff.
• The Contractor’s personnel shall have sufficient knowledge of the English language to allow smooth verbal and written communication.
• The Contractor shall strive to lower the rotation of personnel and maintain the same staff working under this SoW.
• The Contractor shall seek Purchaser’s approval prior to appointing new personnel to work under this Statement of Work.
• The Purchaser will support the Contractor’s personnel with access to the IT systems as required.
• The Contractor shall submit requests for change of Contractor’s personnel at least 30 days in advance.
• The Contractor shall handle the Purchaser’s furnished equipment (PFE) with due care.
• The Contractor shall operate the equipment following the manufacturer’s requirements.
• The Contractor shall bring immediately to the attention of the Purchaser Point of Contact any issues preventing the execution of the work.
• The Contractor’s personnel will report to and receive guidance from the Purchaser Point of Contact on-site and respective project manager/project executive.
• The Contractor’s personnel shall follow local site procedures to obtain physical unescorted access to the assigned work position and logical access to the networks in scope.
• The Contractor’s personnel shall liaise with other Purchasers’ teams as necessary.

Specific Requirements

To efficiently and effectively deliver the Service, the Contractor resource shall possess at a minimum the following qualifications and skills:

Project Management

• Experience in project management with distributed teams
• Knowledge of project management principles, practices, and procedures
• Required Experience: 5 years

Service Management Frameworks

• Knowledge of ITIL framework
• Required Experience: 3 years

Way of Working

• Knowledge of SCRUM agile methodology
• Ability to take meeting minutes and draft comprehensive summaries
• Ability to establish and maintain effective working relationships with stakeholders with a positive attitude
• Required Experience: 3 years

IT Literacy

• Proficiency in the use of Microsoft Office Suite
• Knowledge of Microsoft SharePoint with relevant experience
• Ability to create and maintain JIRA projects
• Understanding of the complexity of modern Data Center technologies
• Required Experience: 3 years

Language

• Thorough knowledge of the English language, both written and spoken, is essential
• Ability to write concise documents for different audiences
• Required Experience: 5 years

Benefits:

• Private insurance.
• Unlimited free access to wellness workplace support platform.
• A dynamic challenging environment resulting in continuous learning / education / progression.
• Ability to work with cutting edge technologies.
• Pleasant working environment.

UpcoMinds is a dynamic IT company with 28 years of experience that provides end-to-end web and mobile solutions helping businesses to reinvent themselves in the digital world. Our team’s skills and expertise will ensure the holistic digital transformation of any organization, which will considerably improve both business operations and customer’s experience.

Our goal is to always have our end products and services reflect our deep engineering skills and elegant progressive design aesthetic. We fundamentally believe deeply in developing long term strategic partnerships with our clients by exceeding expectations and maintaining a high level of transparency.

Find out more about us at www.upcominds.com

We commit to promote Inclusion & Diversity by creating a working environment where all employees are treated with dignity and respect and where individual differences are valued. We offer equal opportunity in all aspects of employment.

Our recruitment consultants will go through your Curriculum Vitae as soon as possible and get back to you to discuss the opportunity for which you apply. If you don’t hear from us in the coming ten (10) working days, you may consider that you have not been selected for the particular job. Your CV will be retained for two years in accordance with GDPR regulations.